Mitsui Chemicals Group/Mitsui Chemicals Scientex Purchasing Policy

 

Mitsui Chemicals Group recognizes that all its suppliers are good partners and endeavours to trade with them fairly and in good faith in the hope that both the Group and its suppliers will achieve sustainable development.

The Mitsui Chemicals Group also tackles issues, with a global perspective, including environmental, social and corporate governance issues, across the entire supply chain, aiming to achieve sustainable procurement.

The Mitsui Chemicals Group is committed to conducting purchasing activities in accordance with this Group Purchasing Policy.

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1. Ensuring compliance

We will conduct purchasing activities in compliance with the applicable laws and regulations and appropriate social practices of the regions and countries in which we operate.
We will also require the same level of compliance from our suppliers.

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2. Equal opportunity and transparency

We will be open in choosing our suppliers, and will offer equal opportunity for fair trade in good faith.

 

3. Selection of suppliers from the viewpoint of “sustainable procurement”

In the interests of building stronger partnerships, we will give priority to the following criteria.

• Suppliers that respect human rights, prohibit discrimination, and do not engage in any acts which violate human rights

• Suppliers that ensure fair working conditions and provide a safe and healthy working environment

• Suppliers that prohibit forced labour, prohibit child labour and discrimination in hiring

• Suppliers that are aware of environmental issues and are committed to solving and addressing them

• Suppliers that conduct fair corporate activities based on a sound management practices

• Suppliers whose performance in areas such as pricing, quality, and delivery term are at an adequate and reasonable level, and endeavour to maintain and improve their performance

 

*See the Mitsui Chemicals Group Sustainable Procurement Guidelines established by Mitsui Chemicals for further details. https://jp.mitsuichemicals.com/en/sustainability/society/supplier/index.htm

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Mitsui Chemicals Group/Mitsui Chemicals Scientex Policy on Bribery Prevention

1. Prohibition of bribery

Personnel of Mitsui Chemicals Group will not engage with any other person in any act of making or receiving a bribe.

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2. Development of a bribery prevention framework

Mitsui Chemicals Group will strive to operate its compliance-related departments, and whistleblowing notification centers in a fair and equitable manner, and will maintain and operate organizations and systems designed to prevent acts of bribery.

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3. Education and training

Mitsui Chemicals Group will continually provide education and training to personnel in order to further ensure an ethical mindset aimed at preventing bribery and to secure the operation of its bribery prevention framework.

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4. Audits and system reviews

Mitsui Chemicals Group will perform periodic audits to confirm whether its bribery prevention framework is actually functioning and, based on the results of such audits, will continually review the effectiveness of the bribery prevention framework of Mitsui Chemicals Group (including this Policy) and make improvements as necessary.

 

5. Recording and storing of transaction details

In order to evidence its compliance with the Bribery Regulations of each country and with this Policy, Mitsui Chemicals Group will use appropriate internal control systems to factually and accurately record approval documents, accounting books, and the like relating to expenditures, and will appropriately store all relevant ledgers and forms.

 

6. Disciplinary action

If an employee violates this Policy,  Mitsui Chemicals Group will take appropriate and swift disciplinary action in accordance with work rules and the like.

 

Definition of Terms

1. "Making a bribe" means giving, or offering or promising to give, any money or other benefits to a public officer, etc., directly or indirectly, for the purpose of having the public officer, etc. act or refrain from acting in a particular way in relation to his or her duties, or having the public officer, etc. use his or her position to influence another public officer, etc. to act or refrain from acting in a particular way in relation to that officer’s duties, in order to obtain illicit gains in business. For example, providing hospitality or gifts to an instructor or staff member of a national public university, or to a physician or staff member of a national public hospital, would constitute "making a bribe".

2. "Receiving a bribe" means receiving, or demanding or promising to receive, any money or other benefits in relation to one’s own duties for the purpose of obtaining illicit gains for oneself or a third party.

3. "Bribery" means the act of making a bribe or receiving a bribe.

4. "Public officer, etc." includes any of the following persons:

   1. A person engaged in public duties for the national or local governments of his or her own or a foreign country ("Governments");

   2. A person who engages in the affairs of an entity established under a special law or regulation to carry out specific affairs related to the public interest;

   3. A member of staff of any of the following public companies or entities ("companies, etc.") granted special privilege by a Government:

      • A company, etc. in which a Government directly or indirectly holds a majority of the voting shares or paid-in capital;

      • A company, etc. the majority of whose officers are appointed or nominated by a Government;

      • A company, etc. otherwise substantively controlled by a Government;

   4. A political party or a staff member thereof;

   5. A candidate for public office;

   6. A person engaged in public duties for a public body;

   7. A person engaged in the affairs of Government or public body as authorized thereby; or

   8. Any other person similar to any of (ⅰ) through (ⅶ) above

5. ​​"Personnel" means all officers, employees, and temporarily employed persons of the Mitsui Chemicals Group.

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Code of Conduct for Suppliers

 

Our Code of Conduct states clearly the key principles and values that request our suppliers to conduct business in accordance with our policies and principles. We expect our suppliers to meet the relevant local and international laws, to treat their employees fairly with dignity and respect, to provide a safe and healthy work environment, to act in an environmentally responsible manner and to conduct business with honesty and integrity. We expect our suppliers of all goods and services to adhere to this code of conduct, and apply similar requirements for their own supply chain.

 

This Code of Conduct for Suppliers refers to following key focus areas:

​1.  Legal Compliance

We expect suppliers to comply with all relevant local and international laws, regulations and treaty agreements in the countries where they operate.

 

2.  Product Safety, Environment and Climate

We expect suppliers to comply with all relevant laws on environmental permits, to use resources efficiently, reduction of GHG emissions and waste, and continuously improves on their environmental performance.

 

3.  Safety and Occupational Health

We expect suppliers to ensure the health, safety and welfare of their employees and non-employees

 

4.  Labour and Human Rights

We expect suppliers to provide a safe and fair working environment for its employees and contractors and to observe and respect internationally recognised human rights as described in the International Labour Organization (ILO)’s Core Conventions, United Nations Universal Declaration of Human Rights, the UN Guiding Principles on Business and Human Rights, and the United Nations Global Compact.

 

5.  Business Ethics

We expect supplier to prohibit corruption and bribery, abuse of dominant bargaining position, restrictive competition, and use of conflict minerals.